ONTASK Middle East Logistics: Be careful when storing bills of lading. Bill of lading is one of the most important information in international shipping. At the port of transportation, a bill of lading is a receipt for goods issued by the carrier or its agent; During transportation, the bill of lading is the proof of ownership of the goods; At the destination port, a bill of lading is a contractual proof of pick-up of goods from the carrier or its agent.
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However, due to the fact that only one set of bills of lading can be issued for a single shipment of goods, and the bill of lading is a document that can be transferred simultaneously, once the bill of lading is lost, it will have a significant impact on the development of foreign trade business, which may result in the seller being unable to settle foreign exchange and the buyer being unable to pick up the goods. So, how to handle the loss of the original ocean bill of lading?
How to handle the loss of the original ocean bill of lading?
What should be done after the bill of lading is lost?
1. reaction after losing the bill of lading is to contact the freight forwarder or shipping company, and in fact, the consignee should also be notified.
2. It should be published in newspapers at or above the city level for three consecutive days, stating that the bill of lading has been lost.
3. The shipping company will issue a lost bill of lading guarantee letter, fill in the bill of lading number, box seal number, and other information as required, stamp the official seal, and send the original back to the shipping company.
The most important part is deposits. If the bill of lading is lost, the shipping company usually requires a deposit of 2-3 times the value of the goods, and the detention time is 1-2 years. This number is not necessarily related to the time. You can negotiate. At this point, the strength of freight forwarders will be tested.
5. The newspaper statement, along with the lost guarantee letter and the agreed deposit, shall be signed in triplicate with the shipping company in the presence of the freight forwarder.
If the goods still need some time to arrive in Hong Kong at this time, the shipping company will sign the original bill of lading again. If you have already arrived in Hong Kong and even exceeded the no container and no stack periods, in order to avoid high port fees, you can ask the freight forwarder to help apply. It's best to have an extra free day. Furthermore, do not send the original bill of lading abroad. Choose a discharge bill of lading to save time.
Tips: Throughout the process, it is important to maintain smooth information flow, update the recipient in real-time with updates, calm their emotions, and reassure them.
Therefore, don't look at a small file, the consequences of losing it are really serious. Especially for bills of lading lost due to human reasons, due to cumbersome procedures, customers may not be able to receive the goods, seriously delaying customer arrangements, and directly affecting the relationship with customers. If handled improperly, important customers will be directly lost, not worth the loss!
Therefore, everyone must carefully store the bill of lading!
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